For the European Medicines Agency we are looking for a Project Officer/Procedure Assistant in the Therapeutic Areas Department!
Wat ga je doen?Role summary:
Procedure Assistant (PA) Manual Development.
Following the implementation of IRIS, there is a need to consolidate all existing user manuals and operational documents specific to the Procedure Assistant (PA) role. This project involves developing a comprehensive manual that clearly outlines the procedures and steps PAs need to follow. While detailed knowledge of the PA role is not required, the successful candidate will be responsible for organizing and drafting the content. The manual will be reviewed and refined based on feedback provided by current PAs.
Standard role duties & responsibilities:
- Contribute to the development of the agency's delivery methodology and continuous improvement;
- Provide technical support to the Project Management Specialist / Programme Manager in project/programme planning, progress monitoring and management reporting;
- Support the business design and process improvement within the related area;
- Support, organise and coordinate the project team to deliver project objectives within time, resource and budget constraints;
- Provide support to the Project Management Specialist / Programme Manager in monitoring the project budget and ensures resource plans and forecasts are continually kept up to date and accurate;
- Organise meetings with relevant operational teams including agendas, meeting logistics, summary and minutes;
- Coordinate, record and ensure quality compliance and plan for maintenance and end user support;
- Assist in the monitoring of the formal acceptance on the delivery of the service and its deliverables, in conformance with the provisions of the delivery contract.
- Assist the Project Management Specialist / Programme Manager in preparing project board / steering group level communication for project governance;
- Draft and format various documents as required in accordance with EMA style guide principles and using pre-defined Agency templates, as appropriate.
- Collect all available process documentation and training materials on IRIS for PAs into one consolidated process document.
Wat bieden wij?A fulltime, temporary job from 2-06-2025 until 31-12-2025;
Salary range:
4,812.17 gross per month (5 years of experience)
5,444.73 gross per month (5 - 17 years of experience)
6,970.17 gross per month (17 years of experience or more)
Interesting and challenging work that brings value to European citizens;
A diverse and stimulating working environment.
Waar ga je werken?The European Medicines Agency (EMA) is a decentralised agency of the European Union responsible for the scientific evaluation, supervision, and safety monitoring of medicines developed by pharmaceutical companies for use in the EU. The agency is located in Amsterdam, Netherlands and employs over 900 people from across the EU. EMA's mission is to protect public health by ensuring that all medicines available in the EU are safe, effective, and of high quality.
Wat vragen wij?Education:
- A level of education which corresponds to completed university studies of at least three years attested by a diploma.
Experience:
- Up to 3 years of full time relevant professional experience;
- In coordinating and organising projects and / or initiatives;
- In dealing with internal and external stakeholders.
- Previous experience in authoring procedural documents (SOPs, WINs) is necessary.
Skills & Knowledge:
- Knowledge and practice of frameworks (at least one year).
Nice to have:
- Experience In coordinating and organising projects and / or initiatives including change management activities.
- Knowledge of Prince2 and / Agile foundation, SAFe (other equivalent);
- Knowledge of project management tools like Microsoft Project and / or Agile planning tools.
Interesse?Got excited? Apply untill the 2th of May, 2025, by leaving your details on our website via the application button.