For the European Medicines Agency we are looking for a Project/Programme Officer in Digital Business Transformation Unit!
What are you going to do?Role summary:
The project support specialist provides technical and administrative assistance to the team, including project planning, monitoring, and reporting. The role also involves organizing meetings, coordinating compliance, maintaining quality standards, planning user support and drafting documents in accordance with the principles of the EMA style guide using the Agency's pre-defined templates. In addition to contributing to cutting-edge projects, such as virtual reality, duties for this role may include participating in the design of digital solutions, including interface and user experience, as part of the agency's overall digital transformation efforts.
Standard role duties & responsibilities:
- Contribute to the development of the agency's delivery methodology and continuous improvement;
- Provide technical support to the Project Management Specialist / Programme Manager in project/programme planning, progress monitoring and management reporting;
- Support the business design and process improvement within the related area;
- Support, organise and coordinate the project team to deliver project objectives within time, resource and budget constraints;
- Provide support to the Project Management Specialist / Programme Manager in monitoring the project budget and ensures resource plans and forecasts are continually kept up to date and accurate;
- Organise meetings with relevant operational teams including agendas, meeting logistics, summary and minutes;
- Coordinate, record and ensure quality compliance and plan for maintenance and end user support;
- Assist in the monitoring of the formal acceptance on the delivery of the service and its deliverables, in conformance with the provisions of the delivery contract.
- Assist the Project Management Specialist / Programme Manager in preparing project board / steering group level communication for project governance;
- Draft and format various documents as required in accordance with EMA style guide principles and using pre-defined Agency templates, as appropriate.
What do we offer?A fulltime, temporary job from 1-05-2025 until 31-12-2025;
Salary range:
4,757.33 gross per month (5 years of experience)
5,382.68 gross per month (5 - 17 years of experience)
6,890.74 gross per month (17 years of experience or more)
Interesting and challenging work that brings value to European citizens;
A diverse and stimulating working environment.
Where will you work?The European Medicines Agency (EMA) is a decentralised agency of the European Union responsible for the scientific evaluation, supervision, and safety monitoring of medicines developed by pharmaceutical companies for use in the EU. The agency is located in Amsterdam, Netherlands and employs over 900 people from across the EU. EMA's mission is to protect public health by ensuring that all medicines available in the EU are safe, effective, and of high quality.
What do we ask?Essential requirements
Education:
- A level of education which corresponds to completed university studies of at least three years attested by a diploma.
Experience:
- Up to 3 years of full time relevant professional experience;
- In coordinating and organising projects and / or initiatives;
- In dealing with internal and external stakeholders.
- With MS Office tools, i.e., Word, Excel, PowerPoint.
Skills & Knowledge:
- Knowledge and practice of frameworks (at least one year)
- Effective written, verbal, and visual communication skills.
- Strong critical thinking skills.
- Willingness to learn and adopt new technology and techniques.
- Certified in UX/UI/Service Design or similar is an advantage
- Experience in UX/UI/Service Design is an advantage.
Nice to have
Experience:
- In coordinating and organising projects and / or initiatives including change management activities.
Skills & Knowledge:
- Knowledge of Prince2 and / Agile foundation, SAFe (other equivalent);
- Knowledge of project management tools like Microsoft Project and / or Agile planning tools.
Are you interested?Got excited? Apply untill the 9th of April, 2025, by leaving your details on our website via the application button.